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Meeting Prep

Never walk into a meeting unprepared. Prepares for meetings by pulling calendar events, researching attendees, and building prep documents on canvas.

Category: Personal Productivity Heartbeat: Every 60 minutes Skills: meeting-prep-v2, meeting-notes-v2

What this agent does​

  • Connects to Google Calendar to pull your meeting schedule
  • Builds a schedule canvas with today's meetings, times, and attendees
  • Researches external attendees by fetching their company websites
  • Generates meeting prep documents with agendas and background context
  • Tracks action items with owners and deadlines after meetings
  • Follows up on overdue action items on heartbeat

Canvas dashboard​

The Meeting Prep agent builds:

  • Schedule timeline — today's meetings with titles, times, and attendees
  • Research cards — background on each external company (what they do, size, recent news)
  • Metrics — meeting count, upcoming meetings, overdue action items

Heartbeat behavior​

On each heartbeat cycle, the agent:

  1. Checks calendar for meetings in the next 2 hours
  2. Auto-prepares agenda and attendee research for upcoming meetings
  3. Checks for overdue action items and sends reminders
  4. Saves prep notes to memory

Post-meeting workflow​

When you share meeting notes, the agent:

  1. Generates a structured summary
  2. Tracks action items with owners and deadlines in a CRUD table
  3. Follows up on overdue items via heartbeat reminders
  • Google Calendar (required) — for calendar access
  • Gmail — for sending follow-up emails
  • Slack — for posting meeting summaries to channels

Customization ideas​

  • "Prepare a briefing for my 2pm call with Acme Corp"
  • "Track action items from today's standup"
  • "Send me a Slack reminder 15 minutes before each meeting with the prep doc"
  • "Research all external attendees for tomorrow's meetings"